Finance · invoice to cash
An invoice you can edit is not an invoice.
It is a draft with a number on it. And a system that lets somebody quietly change last quarter's numbers is a system whose numbers nobody can defend — least of all to an auditor asking why the copy you sent does not match the copy you kept.
So there is no edit. There is a void, a credit note and a write-off, each a new numbered document with its own approval.
- Corrections are documents, never edits
- E-invoicing that decides its own scope
- Money rules enforced by the database
- Edit itrefused — only a draft is editable
- Delete itthere is no delete
- Void itallowed, unless a payment has landed — then it names the credit note route
- Credit ita new numbered document, approved above your threshold
- Write it offa new document — and this one always needs approval
Three answers a competitor does not have
The questions an auditor asks, and a finance team dreads.
Each of these is answerable here, and each is a page you can read before you ever speak to us.
What a finance module usually is
Most of them are a nicer front end for a spreadsheet you still keep.
Raise an invoice, email a PDF, mark it paid. That much is commodity and several products do it well. The reason a finance team still keeps the spreadsheet is everything around the edges: the receipt that does not match any single invoice, the customer who disputes one line of five, the credit note that needs approving, the invoice somebody wants to quietly fix.
Each of those is where a tidy product hands the work back. And each is where a number stops agreeing with the number beside it.
- A number is minted when it is finalised, not when it is drafted —
So a draft can be abandoned without burning one. And a voided number is never reused — the gap in the sequence is the record.
- The financial year follows the regime —
April to March where the tax regime works that way, the calendar year elsewhere — and receipts and credit notes share the same boundary, so three sequences do not disagree about which year it is.
- A backdated invoice picks the rate that was live then —
Rates are effective-dated, so correcting something from March uses March's rates rather than today's.
Correcting
Reversing money is three different decisions.
A credit note is paper. A refund is cash out of the bank. A write-off is an admission you are never getting paid — and it is the one a finance team most wants a second signature on, however small.
So the thresholds differ, and the third does not exist: every write-off is approved, at any amount, because the number is not the risk.
Underneath all three, the same discipline — a correction is a new numbered document, and applying a credit behaves exactly like cash so it flows through one path rather than two.
- A credit noteApproved above a figure you setPaper. Reversible. Common enough that gating every one would stop the work.
- A refundApproved above a lower figureCash leaving the bank deserves a tighter bar than a credit on paper.
- A write-offAlways approved, at any amountThe number is not the risk. The habit is.
Overpayment is refused, not absorbed
Checked against a freshly recomputed balance rather than a cached one.
A failed attempt burns no receipt number
Numbers are minted on capture. A declined card leaves no gap.
A missed webhook is caught overnight
A nightly pass replays the provider's own record through exactly the same path, and cannot double-count.
The whole module
Every capability, with a page that names the screen.
Written after reading how each one actually behaves — which is why each page tells you what it refuses to do as plainly as what it does.
Finance is downstream of everything, which is why it should not be a separate product.
Every invoice in this module was caused by something that happened somewhere else in the business. When those live in different systems, the cause and the invoice stop agreeing — and reconciliation becomes somebody's week.
Sales CRM
The accepted quote becomes the invoice with the lines the customer agreed to, and paying it tells the commission engine that cash actually arrived.
ExploreServices delivery
An accepted milestone drafts its invoice; approved time and expenses batch onto a draft per project per month.
ExploreHiring
A placement invoices on its own fee terms, and a retained search invoices tranche by tranche as each is triggered.
ExploreCustomer success
A subscription's renewal and its recurring revenue are the same record the health score is reading.
ExplorePeople & payroll
A reimbursable expense settles through payroll rather than through a payment somebody remembers to make.
ExploreQuestions that decide it
Including the one about which country.
›Which tax regimes are supported?
Three modes: a full goods-and-services regime with component splitting and statutory e-invoicing, a single-rate value-added mode, and no tax at all. The statutory depth — the reporting pipeline, the validation against the authority's own rules — exists for one regime today. Everything else in the module is regime-neutral. We would rather say that plainly than let you discover it during implementation.
›Can we run several legal entities?
The structure is entity-aware throughout — numbering, tax rates, gateways, bank accounts and exports are all per entity. Today one entity is active at a time per workspace; the work to lift that is in flight. If you invoice from three entities concurrently, raise it early.
›Does it replace our accounting system?
No, and it does not try to. There is no general ledger and no chart of accounts here. What there is, is an export that maps your documents onto your ledger names, with a real high-water mark so a second export does not re-send what the first one already did.
›Do you handle accounts payable?
Yes, and not in this module — supplier and contractor invoices have their own surfaces with their own approval and deduction handling. Worth knowing so you ask about the right one.
›Can customers pay online?
Two gateways are supported, with payment links, webhooks and an overnight reconciliation pass behind them.
›What does it cost?
We quote rather than publish. Volume, how many entities you run and whether statutory reporting is in scope move the number enough that a price list would mislead.
Book a demo
Bring last month's receivables.
The first one takes ten seconds and is the whole argument.
- Raise an invoice and try to edit it after finalising
- Pay one wire against four invoices and read the proposed split
- Write one off and watch it demand approval regardless of size
- Run the export twice and check the second one is empty