Payroll
The settlement is always wrong first, and correcting it is the problem.
Somebody repays a loan after the calculation. A bonus is declared between the exit and the payment. Leave balance changes. Every one of those means redoing the settlement — and in a spreadsheet, redoing it means losing the line your HR head negotiated by hand.
What it walks
Six it finds for you, and six more you can add.
Salary for the days actually worked. Leave that is encashable on separation. Gratuity where service qualifies. Bonus that was declared and not yet paid. Loans still outstanding. Notice that was required and not served.
Each becomes its own line rather than a net figure, because a person querying their settlement is querying a line, not a total. On top of those, a person can add what only they know about — a reimbursement, an asset debit, a tax adjustment, an agreed write-off.
- Salary for days workedowedfound
- Leave encashmentowedfound
- Gratuityowedfound
- Bonus declared but unpaidowedfound
- Outstanding loanrecoveredfound
- Notice shortfallrecoveredfound
- Agreed relocation write-offowedadded
- The last salary shows its own arithmetic —
Not a figure — a line that says how many days of the month were worked and out of how many, so the first question anybody asks about a settlement is answered on the settlement.
- It snapshots what it decided on —
Years of service, last drawn basic, the eligibility it reached, the recovery rate it used. A settlement queried a year later does not depend on those inputs still being true.
- Recompute is safe —
Found rows are rebuilt from current data; rows a person added survive. That single property is why a settlement here can be corrected rather than rebuilt.
- The net can be negative —
When recovery exceeds what is owed. That is a real outcome and the record states it rather than flooring at zero and leaving somebody to chase the difference off-system.
- It is created from the exit —
Closing clearance produces it, against the legal entity that actually employed them on their last working day — and refuses, with an instruction, if no assignment covers that date.
- Every found line says what it came from —
Traced back to the loan, the bonus run or the leave balance that produced it, so a queried line is answerable rather than arguable.
- Lines are editable —
Add, edit or remove. An agreed write-off is a line, not a note in an email.
Where judgement stays human
Eligibility is a decision, not an inference.
The product assembles what the records say. Whether somebody qualifies for a discretionary payment, whether a recovery is waived, whether an exit type changes what is owed — those are decisions, and they are made by a person and recorded as a line.
A settlement engine that decides eligibility on its own is one that will quietly get an unusual exit wrong, and unusual exits are the only ones anybody argues about.
What finance asks
Mostly about the second version.
›What happens if we recompute after HR added a line?
The added line stays. Everything the product found is rebuilt from current data, so a loan repaid in the meantime disappears from the settlement on its own.
›Can the settlement be negative?
Yes, when recoveries exceed earnings. It is recorded as such rather than rounded up to nothing.
›Does it decide gratuity eligibility for us?
It applies the statute — the service qualification and the exclusions — computes the amount, applies the exemption ceiling and shows the figures it used: years of service, last drawn basic, the eligibility it decided. A person can then overrule any line. It does the arithmetic and shows its working; it does not ask you to do the arithmetic.
›How is it approved?
Through the same approval route as everything else — submitted with a comment, approved or rejected with a reason, and resubmittable after a rejection. You can see who will have to approve it before you submit. It is deliberately not tied to a payroll run's calendar.
›Does notice recovery apply to everybody?
Only where somebody resigned and served less notice than they owed. A termination or an end of contract does not generate one, which is the distinction that otherwise gets made by hand and occasionally wrongly.
›Can the departing employee see their settlement?
Not today — it is an HR and finance surface. They are told the number; they cannot open the working. That is the gap most likely to generate a difficult email, and we would rather flag it than let you find out.
›Where does the leave balance come from?
The leave record, for the types that are encashable on separation. Not a figure typed into the settlement.
- Compute one, then add a negotiated line
- Repay a loan and recompute — watch the row leave
- Check the added line is still there
- Build one where the net comes out negative