Closing
An offer is a document you may have to defend two years later.
Usually to somebody asking what exactly was agreed, who approved it, and whether the copy in the file is the copy that was signed. In most firms the honest answer involves a mailbox and a scanned PDF.
The signature
Signed in place, with the proof recorded beside it.
Signing is in the product, so there is no separate signature bill and no third tool holding half your paper trail. That is the cheap part.
The part worth the page is what gets recorded with it — and what gets refused.
- Typed nameas the signer entered it
- Signed at30 Sep 2026 · 18:42 IST
- Document fingerprintchecked against the one issued
- Consent wordingthe version they were shown
- FromIP and browser, recorded
Approval
Routed on the offer's own numbers, with a clock on each step.
An approval step can be required or skipped based on what the offer actually says — the total package crossing a threshold, for instance — and each step carries a time limit and an escalation when it passes.
If no approver can be resolved, the offer stays in draft and says so, rather than sitting in a queue nobody owns. That refusal is worth more than it sounds: the common failure of approval workflows is silence.
- Every version is a whole snapshot —
Not a diff. Any past version reads as a complete document, which is what a dispute actually needs.
- Renegotiation is a state, not a restart —
An offer can go back into renegotiation and gather new versions rather than being withdrawn and re-drafted as a new record.
- Revoke a letter already out —
Which kills the outstanding signature link.
- The answer moves the offer —
The candidate accepts or declines in their own portal, with the decline reason on the record. Nobody re-keys the outcome.
Competing offers
Recorded, and visible to them.
What the candidate says they are holding — the employer, the amount, the joining date, how likely they are to take it. That is the register a good recruiter keeps in their head and loses when they leave.
One thing to know before you switch it on: the candidate can see this list in their own portal. That may be exactly what you want, and it may not be. We would rather you decided than discovered.
Where the shape differs
Agency and corporate are genuinely not the same here.
›We are an agency. Do we send the offer letter?
No, and the product refuses to let you. On client work the client issues the letter on their own letterhead and your recruiter records what came back. This is the answer most likely to surprise you, so it is first.
›Is the pay structure a fixed set of fields?
Annual package, joining bonus with its own terms, joining date, notice period, probation, expiry and benefits are fields. Everything else — variable, equity, retention, buyout — lives in a breakdown you define, rather than a shape we chose for you.
›Does an accepted offer become an employee record?
On your own hires, yes — that is the handover into payroll. On client work it does not, because the hire is your client's employee, not yours.
›Can our client approve the terms before it goes out?
Not today. Settings exist that read as though they gate this; they are marked in the product as not enforced, and we will not demo them as if they were.
›Is there a separate e-signature cost?
No. Signing is in the product.
Book a demo
Alter a document after issue, then try to sign it.
The last two are the demo. The rest is paperwork.
- Route an offer that crosses an approval threshold
- Let a step pass its time limit and watch the escalation
- Sign one, then open the evidence bundle
- Forward the signing link and sign from the original first