Open the role
A role is a commercial object. Most trackers store it as a job advert.
Which is why the fee, the exclusivity, the deadline you promised and the rate you can bill end up in an email thread — and why nobody can answer what was agreed when the invoice is queried four months later.
What the role carries
Two halves, and both of them get used later.
The commercial half: who may source it, the exclusivity you agreed, the date you promised to submit by, the rates on a contract role, the fee terms where they differ from the client's standard.
The hiring half: what the role actually asks for, with mandatory and preferred kept separate. That separation is not tidiness — it is what lets a rejection say missing something you said was essential rather than not a fit, and what lets you see how many people you excluded on a preference you could have moved.
The commercial half
- SourcingInternal and two partner firms
- ExclusivityRetained first look
- Submit by10 Oct · 7 days left
- Bill / pay rate₹9,400 / ₹6,800 per day
What it actually asks for
- Production streamingMandatory
- Warehouse modellingMandatory
- Regulated industryPreferred
- Team leadershipPreferred
Confidentiality is a property of the role
Some searches are not posted anywhere.
A requisition can run with no posting at all — nothing on your careers page, nothing on a board, nothing a candidate could stumble into. For executive work that is not a nice-to-have, it is the engagement.
Partner firms working it see the terms of their own assignment, including a note written only for them, a cap on how many people they may submit, and a countdown to the deadline on their own dashboard.
- Read from the description first —
Paste the brief and the fields come back with the sentence behind each one, reviewed before anything is saved.
- Your own fields on the role —
The reporting questions that matter to your business usually live on the role rather than the candidate.
- One openings count, honestly tracked —
Two seats on one requisition rather than two copies of the same role drifting apart.
- Assignments write events —
Paused, reactivated, withdrawn with a reason, completed — so who was told about this role, and when has an answer.
The limit
There is no approval path before a role opens.
A requisition does not route for sign-off today. You open it when you open it.
The approval engine itself is real and runs elsewhere in the platform — offers route through it, with conditions on the record's own numbers, a time limit per step and escalation when a step goes past it. Requisitions are not wired to it. For an in-house team with a headcount-control process, that is the question to ask us before anything else on this page.
Before you model your process on it
Four answers.
›Can a requisition require approval before it opens?
Not today. The engine exists and offers use it; requisitions are not connected to it.
›Can we run a search nobody can find?
Yes. A role can carry no posting at all, which is a different thing from a posting nobody linked to.
›Where do bill and pay rate live?
On the role. Both sides are on the record before you submit anyone — though there is no computed margin field, so the arithmetic is still yours.
›Can different partner firms get different fee terms on the same role?
Yes — a fee override, a cap and a deadline per assignment, with a note only that firm sees.
Book a demo
Open one of your real roles.
Bring the one with an unusual fee arrangement and a deadline you promised verbally. Those are the two things that normally live in a mailbox.